The 4 D’s

In one of my earlier jobs, one of the PMs I knew would always talk about the 4 D’s.

  • Do
  • Defer
  • Delegate
  • Delete

I believe this may have stemmed from reading the book Getting things Done.  We always talked about writing the SOP for this – in jest he joked about getting out of any work.

The thought process was that, if it took less than 5 minutes to do, Do it.  If you need to do it and can’t do it now, Defer it (add it to your To Do list or schedule it on your calendar ). If you have someone you can delegate it to, then do that. That was not always an option for me.  If it’s not important, scratch it from your mind/list etc.  In other words, Delete it! 🙂

This was a primary thought process as I would go through email or voice mail. Unfortunately, I would still have time constraints!  I think too that the work world has gotten more complex though the better ones to master this skill of decision-making still may fare better.

Do you have any tips for dealing with the workload that comes your way? I’ve heard a lot about reducing the amount of decisions you make in a day for an easier day.  Let me know what other tips / books /etc. have helped to manage the load!

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